POSITION SUMMARY
The Office Manager is responsible to the Director of Teacher Education/Chair of Education Division. The position is part-time. The Office Manager is responsible for assisting with the daily operations of the Education Division.
DUTIES AND RESPONSIBILITIES
- Perform general office duties
- Maintain filing system.
- Greet and deal effectively with a wide variety of people.
- Answer telephones and direct inquiries.
- Type correspondence/documents/materials
- Photocopy materials as requested.
- Supervise student workers
- Assist with recruitment and interviews
- Assign duties.
- Supervise performance.
- Input purchase orders needed
- Organize purchase order information as needed for submission to the Office of Business Services
- Maintain supplies
- Requisition and order stationery, office supplies, and teaching materials.
- Organize and maintain inventory.
SPECIFIC EDUCATION DIVISION RESPONSIBILITIES
- Coordinate with Director of Field Experience and Director of Student Teaching
- Assist with placements for field experiences/student teaching
- Correspond with students, cooperating teachers, and university supervisors
- Maintain records
- Serve as Background Check Coordinator for field experiences/student teaching
- Serve as MEGA Testing Contact
- Navigate Pearson and ETS sites when scores are posted
- Record student results in database
- Assist Teacher Education Committee
- Serve as recording secretary at business meetings
- Preparation of documents for Teacher Education interviews
- Collect, organize, and maintain Education Division data
- Generate and maintain student files for admission to the Teacher Education Program
- Compile and submit data collection for Title II report
- Assist with data collection for DESE Annual reports and APR (GPAs/MO Content Assessment scores)
- Compile and enter MoSIS data
- Prepare, distribute, and compile results of student teaching surveys
- Support Division faculty and students
- Submit syllabi to VPAA
- Generate office schedules and submit to VPAA and print for doors
- Compile/post advising schedules
- Communicate events and opportunities to education majors via email
- Correspond with the Three Rivers College site director
- Write letters to prospective students
- Perform other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Pleasant professional demeanor and interpersonal skills to work both independently and as a team member within and outside the office.
- Keen attention to detail and accuracy.
- Highly organized with ability to multi-task and meet deadlines.
- Proficient oral and written communication skills.
- Organizational and time management skills.
- Delegation skills.
- Demonstrated computer proficiency with Microsoft Office and Excel.
- Must have values consistent with the mission and purpose of Hannibal-LaGrange University.
- Must agree to, sign off on, and abide by the standards of employment on the back of the application, on the yearly contract, and in the staff handbook.
EDUCATION, EXPERIENCE, AND TRAINNING
- Bachelor’s degree preferred.
- 2-5 years of experience in office/people management skills preferred.
Founded in 1858, Hannibal-LaGrange University is a four-year Christian university located in Hannibal, Missouri, just 100 miles north of St. Louis, Missouri. The mission of Hannibal-LaGrange University is to provide an excellent education in both liberal arts and professional disciplines in a distinctively Christian environment that integrates Christian faith and learning in preparing graduates for personal and career effectiveness.
To apply, please submit an application, including a cover letter here.
In addition to articulating interest and qualifications, cover letters should highlight the candidate’s commitment to Jesus Christ, his/her understanding of teaching as a Christian vocation, and articulate an understanding of the integration of Christianity and his/her discipline.
For any questions regarding the position, contact Human Resources at 573-629-3058, or via email at humanresources@hlg.edu. Hannibal-LaGrange University seeks to employ qualified individuals without regard to age, sex, race, color, national origin, or disability, who can function effectively within the University’s mission and purposes.