Position Number: 1.3.1.6. Date: 2/18/2026
Position Title: Part-Time Payroll Coordinator
Department: Business Office Division: Business and Finance
Number of hours per week for which this position is budgeted: 15
Number of months per year for which this position is budgeted: 12
Reports to: Human Resources Exempt __ Non-Exempt _X_
POSITION SUMMARY
The Payroll Coordinator works out of the Business Office and is responsible to the Vice President of Business and Finance. The position is part-time and does not offer benefits. Employee must possess a vibrant, personal Christian faith including a clear testimony of Christian conversion and be actively involved in an evangelical, preferably Southern Baptist, church.
DUTIES AND RESPONSIBILITIES
Maintain confidentiality of personnel files and ensure accurate reconciliation with payroll records.
Process and reconcile payrolls for all employees on a Semi-Monthly schedule.
Process, reconcile, and pay monthly payroll vendor bills.
Process, reconcile, and pay monthly federal and state tax deposits.
Process end-of-month payroll tasks and reconcile benefits with Accounts Payable, Controller,
and Institutional Advancement.
Process reports including but not limited to: CCCU Survey, MBC Report, W2/W3, 941
Quarterly Report, and SUTA Quarterly Reports.
Work closely with Financial Aid to organize and maintain student Work Study awards.
Place Work Study eligible students into jobs and maintain student budgets.
Work with the Academic Office to process faculty pay orders for adjunct and overload compensation.
Assist Controller and VP of Business with budget changes and reconciliation.
Assist HR in absence request tracking.
Assist HR with annual non-discrimination testing, Workers’ Compensation audit, IPEDS reporting and Title IX compliance and investigations.
Assist HR as needed with annual Benefits Open Enrollment.
Work with HR to perform annual minimum wage update, changes of salaries, and benefit rates in the system.
Initiate annual approval and updates of housing allowances and FICA status.
Update annual payroll schedule and official campus closings in the payroll system.
Use reporting software to run various data analysis as needed.
Other duties as assigned.
DEPARTMENTAL RELATIONSHIPS
Work closely with Human Resources Coordinator to ensure benefit and payroll accuracy.
Work closely with Controller and VP of Business to maintain budget oversight and payroll
general ledger reconciliations.
Work with Academic Office to perform adjunct and overload compensation.
Work with Financial Aid to track Work Study awards.
Work with Supervisors of various departments for timesheets and absence notices.
Work with Accounts Payable and Institutional Advancement during end of month payroll tasks.
KNOWLEDGE, SKILLS, AND ABILITIES
Working knowledge of higher education preferred.
Strong attention to detail with demonstrated accounting knowledge.
Ability to adapt quickly to last-minute changes and deadlines.
Working knowledge of computers and the ability to learn innovative programs.
Good interpersonal and communication skills.
Values consistent with the mission and purpose of Hannibal-LaGrange University.
Affirm and abide by the standards of employment outlined in the HLGU application and Employee Handbook.
EDUCATION, EXPERIENCE, AND TRAINING
Bachelor’s degree is required.
2 or more years of payroll or accounting experience is preferred.
2 or more years of human resource experience is preferred.
Bookkeeping and accounting experience is preferred.
Experience and proficiency in Microsoft Word, Excel, and Outlook.
APPLYING FOR POSITION
To apply, please submit an application, including a cover letter here.
Disclaimer
* This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. HLGU reserves the right to revise or change job duties, required skills, or qualifications as the need arises. This job description does not constitute a written or implied contract of employment. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.