Accounts Payable Clerk

Position Number: 1.3.1.2. Date:  10/28/2025

Position Title:  Accounts Payable Clerk

Department: Business Office Division: Business and Finance

Number of hours per week for which this position is budgeted:   40

Number of months per year for which this position is budgeted:  12 

Reports to: Dean of Business         Exempt:  Non-Exempt:    X

POSITION SUMMARY

The Accounts Payable Clerk reports to the Controller and Dean of Business.  The position is full-time for 12 months a year and offers benefits as outlined in the Employee Handbook. Employee must possess a vibrant, personal Christian faith including a clear testimony of Christian conversion and be actively involved in an evangelical, preferably Southern Baptist, church.

DUTIES AND RESPONSIBILITIES

  • Process purchase order and request of payments in a timely and efficient manner.
  • Reconcile purchase order and request of payments and invoices from vendors.
  • Process payments due by the university.
  • Keep files on vendors current and easily accessible, specifically for audit.
  • Reconcile payables at the end of each month.
  • Colleague/Self-Service support for electronic purchase order and request of payments.
  • Work with the auditors at the end of the fiscal year.
  • Take student payments and issue receipts for student accounts.
  • Look up student accounts and print bills.
  • Cross-train in other areas of the business office.
  • Assist other business office staff as needed.
  • Prepare journal entries for endowment, investment funds, and life insurance policies.
  • Other duties as assigned by the Dean of Business or the Controller.

DEPARTMENTAL RELATIONSHIPS

  • Work with faculty and staff concerning invoices and account balances.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Must be attentive to detail.
  • Must have good interpersonal skills.
  • Must have values consistent with the mission and purpose of Hannibal-LaGrange University.

EDUCATION, EXPERIENCE, AND TRAINING

  • Associate or Bachelor degree in Business or Accounting preferred.
  • 1 – 2 years of experience preferred if no degree.
  • Must have working knowledge of computers including Microsoft Word and Excel.

To apply, please submit an application, including a cover here. 

Disclaimer

* This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. HLGU reserves the right to revise or change job duties, required skills, or qualifications as the need arises. This job description does not constitute a written or implied contract of employment. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.